Category Archives: Rights

How to handle changes on Administrator profile?

Posted by on February 28, 2012 No comments

From TeamPass 2.1.4, the profile “Administrator” has changed. This profile is now changed into a pure technical profile will permits to administrate TeamPass’s installation. With this strategy, Administrator users will no more be able to reach shared items.

Why?

The reasons of this strategic change is that actually Administrator profile could have access to mainly all folders and items (unless the author had restricted it access). This could make Administrators allowed to access too much items.

With this new strategy, the Administrator account should now only be reserved to technical aspects such as preparing tree structure, creating the roles and manage users rights.

How to handle it on your actual installation?

If you actual are using such a profile to access Items, it is mandatory to follow the new steps:

  1. open Users Management page
  2. rename your previous admin account (for example: ‘admin’ becomes ‘my_name’)
  3. create a new user called ‘admin’
  4. associate ‘Administrator’ profile to this new user
  5. close your actual session
  6. open new session with new ‘admin’ user
  7. open Users Management page
  8. disable ‘Administrator’ profile for user ‘my_name’
  9. associate to user ‘my_name’ the roles he/she should have

This will permit to transfer all your previous rights and items on this new user.

Manage Users Page

Posted by on September 20, 2011 7 comments

This page permits to define and manage the Users of the tool.

Each User is associated to:

  • Roles: this define the Folders the User can access;
  • Allowed Folders: add more Folders the User can access to (over-class the Roles definition);
  • Forbidden Folders: restrict to more Folders the User has access to (over-class the Roles definition).

Administrators can manage all other Users.
Managers can manage all the Users associated to the Roles the Manager has. Managers can’t modify their own account or Administrators accounts.

In this page, the Administrator or Manager can:

  • Create a new User;
  • Reset User’s email and password;
  • Lock a User (User can’t any more get logged);
  • Delete a User.

Manage Roles Page

Posted by on September 20, 2011 No comments

This page permits to define and manage the Roles for Users.

roles

Use the matrix for Roles definition

A Role is associated to a list of allowed Folders. That means that a user that has a specific Role will have an access to this list.
A User can be associated to several Roles. In that case, the User will cumulate  all the allowed Folders of all Roles.
This permits a very quick deployment of the tool.

The Roles are set by Administrators.

Defining the allowed or not Folders is done using a specific matrix by clicking on the cell … which makes this step very easy, quick and visual!